The Office Coordinator serves as the first point of contact for all employees, guests, and visiting vendors. This role ensures the office runs smoothly day‑to‑day while providing high‑quality administrative support across multiple departments. As with other RB administrative postings, this position blends hospitality, operational oversight, and cross‑functional support to create a seamless workplace experience.

What you'll do

In this role, you’ll be the organizational heartbeat of the office, ensuring daily operations run smoothly and efficiently. You’ll support teams, streamline administrative processes, and create a welcoming, well‑coordinated environment that helps everyone do their best work. Your attention to detail and proactive mindset will keep the office functioning at its best.

• Serve as the primary point of contact for employees, visitors, vendors, and service providers.
• Manage front‑desk operations including greeting guests, handling deliveries, and directing incoming calls.
• Coordinate office logistics such as supplies, kitchen stocking, mail handling, and conference room readiness.
• Support cross‑functional teams (Legal, Finance, HR, IT, EHS, Marketing) with administrative tasks and meeting arrangements.
• Assist with basic IT and facilities needs including equipment setup, vendor requests, and office machine service calls.
• Provide limited executive support such as scheduling assistance and meal orders.
• Maintain a professional, well‑organized workspace through daily upkeep of shared areas, break rooms, and meeting spaces.
• Contribute to special tasks and office initiatives including digital signage updates, auction lunch coordination, and recycling/shredding programs.
• Perform other duties aligned with business needs.

Here is what you bring

You’re a proactive, organized, and service‑oriented professional who enjoys being at the center of a busy office environment. You take pride in creating a welcoming atmosphere, solving problems quickly, and supporting teams with a positive, can‑do approach.

• 3–5 years of administrative experience in a professional office setting.
• Ability to lift office supply boxes including cases of paper.
• Comfort with frequent computer use and standard office tools.
• Availability during standard business hours.
• Professional communication and interpersonal skills suitable for a corporate environment.

Ritchie Bros. is an equal opportunity employer and ensures nondiscrimination in all activities in accordance with all applicable laws. This position is open to all qualified applicants who are legally entitled to work in the country in which this job is located. Candidate selection is made by Talent Acquisition. Only electronic applications can be accepted.